Executive Assistant, Munich

Company: LaSalle Investment Management
Job Title: Executive Assistant 
Location: Munich 
 

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Role and Accountabilities: To provide Executive Assistant support to the Head of Continental Europe

 

Main Duties and Responsibilities: 

Administrative Support:

  • Extensive diary management & continuous reprioritization of tasks/meetings, ensuring the Head of Continental Europe daily schedule is manageable , arrives to meetings on time and are well-prepared (pro­ actively collating materials for meetings);
  • Arranging and setting up internal/external meetings , conference calls & video conference across multiple
  • time zones. arrange internal/externa l lunches ;
  • Support and monitor the European Investment Committee, Allocation Meetings,Central European Board Meetings including liaison with various departments and stakeholders . Ensure timely completion of minutes by the respective teams and maintain audit trail,follow up on running deals;
  • Executing Speakers  presentations for Clients , Internal Stakeholders , and Board Meetings, interact with Client Capital Group;
  • Support and monitor of budget and actuals across Europe along with coordination of other Business Units;
  • lnbox management. and circulating all-staff emails on behalf of management;
  • Act as contact person for many other LaSalle global offices for facilitating conference calls and providing general assistance;
  • Plan and diarise recurring meetings for the year ahead to provide a framework to work towards;
  • Processing monthly expenses claims ;
  • Actioning and/or distributing daily mail, understanding its content and urgency in context of the wider circumstances ;
  • Competent use of travel booking sites,flights, trains , taxis, hire car, visas etc.

 

Required Qualifications & Experience

  • Excellent spoken and written German and English;
  • Minimum 7-10 years' experience in an international or similar organization ;
  • Excellent organisational skills and ability to efficiently multitask ;
  • Excellent discretion and ability to keep private and confidential information;
  • Accuracy and attention to detail;
  • Ability to work under pressure;
  • Excellent knowledge of Outlook and full MS (excellent Powerpoint knowledge) suite;
  • Ability to work autonomously with clear understanding of priorities;
  • Maturity and professionalism to handle client contact (in person/calls/emails)  also dealing with colleagues in
  • the office and around the wor ld; especially senior colleagues;
  • Enthusiastic, dependable and willing team player.

 

LaSalle Investment Management is an Equal Opportunity Employer