Compliance Officer Paris

Job Title: Compliance Officer 

Location: Paris

Employment Type: Full-Time

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Overview:  This role will be primarily responsible for maintaining the compliance framework, assessing standards of compliance and providing compliance advice to LaSalle’s Paris office. LaSalle’s Paris office is authorised as an AIFM by the AMF, has a MiFID top-up and also holds a T-card.  LaSalle Paris also has a branch office in Germany. LaSalle broadly applies a “three lines of defence” approach to its corporate governance arrangements and whilst this role is central to the functioning and management of LaSalle’s “second line”, the successful candidate will from time to time also work directly on certain matters that might be more typically categorised as “first line” matters (such as providing support to client pitches and marketing, negotiating third party appointments, assisting with challenging AML matters, digitalization projects, service provider due diligence assessment, drafting policies and investor/fund on-boarding matters). As such the successful candidate will be expected to quickly identify and action risk-based, practical solutions that facilitate efficient resolution of competing issues while supporting the broader LaSalle business and its objectives (this will need to be achieved without exposing the business and our clients to unnecessary compliance and regulatory risk).  The candidate will be expected to exercise a good balance of commercial and regulatory judgement in this regard.

A key objective of the Legal & Compliance team is to work in partnership with the business teams and senior management in each LaSalle office and the broader LaSalle platform to implement compliance policies in a manner that is proportionate, consistent and adaptive to the needs of the business, whilst mitigating material risks that arise in connection with compliance driven matters.

 

This is a busy and autonomous business facing role within a successful and dynamic investment management business.

 

LaSalle’s Legal and Compliance Framework The successful candidate will report to the RCCI (Head of Compliance and Internal Control) and will be a member of the wider European Legal and Compliance team comprising over twenty legal and compliance professionals in LaSalle’s London, Paris, Munich and Luxembourg offices. The team is led by the European General Counsel based in London. In addition, the successful candidate will work closely with the managing directors of LaSalle’s Paris office day to day and LaSalle’s Chief Counsel for France & Luxembourg, plus LaSalle’s European General Counsel and European Head of Compliance.  Further, LaSalle’s European Head of Investor Relations based in Paris will also be a key internal client. Without limiting the generality of the above, the scope of the role is broken into several key areas:

 

Compliance Framework

  • Continually develop and update compliance systems and policies having regard to LaSalle’s objective of achieving consistent pan-European policies and practices (which minimize complexity and unnecessary gold plating), whilst recognising that local country rules require exceptions or differing approaches.
  • Identify and assess the compliance risks associated with the organisation's current and proposed future business activities, including new products, new business relationships and any extension of operations.
  • Undertake the internal control plan and prepare compliance reports for the Compliance and Internal Control Committee. More specifically in respect of the foregoing, the candidate will be expected to carry out the following on a day to day basis :
    • Together with the RCCI, develop, maintain and enhance/improve the internal control framework to ensure that it is suitable for the business and operates efficiently
    • Develop a new template control forms(and continue to improve existing ones)
    • Implement the permanent internal control plan (with a particular emphasis on the monitoring of compliance by the firm’s employees of their compliance related obligations) under the RCCI supervision
    • Prepare periodical and annual reports with respect to the internal controls
    • Report findings to the RCCI and the business
    • Communicate findings to the teams, propose improvements having regard to existing business structures and requirements, and ensure follow-up
    • Discuss and share practices relating to internal control system with other LaSalle offices
    • Participate to internal committees relevant to internal control such as the Compliance and Internal Control committee
    • Ensure certain reporting via GECO database (e.g. RAC reports)
    • Help maintaining compliance and internal control tools up to date
    • Participate in creating and updating procedures and especially the paragraphs relating to compliance and to the regulation, having regard to the nature of LaSalle’s business
    • Help updating cartographies relating to compliance such as AML and conflicts of interest
    • Review the KYC in respect of deal counterparties and maintain the process up to date
    • Review certain commercial documentation (presentation, press releases, investor reports, social media announcements etc.)
    • Assist the RCCI in providing training on compliance and internal control
    • Assist the RCCI on any specific subjects (ex, risk, remuneration, license update etc)
    • Assist the RCCI with maintenance of key compliance documents, internal policies, databases and registers (with a view to ensuring new laws and regulations are respected, whilst also keeping LaSalle’s business “audit ready”).
  • Provide advice to colleagues from investment management, asset management and other departments regarding compliance matters (including for example, advising on internal compliance requirements, assessing the impact of new AMF rules and EU Directives, assisting with complex KYC issues, conflicts of interests etc).
  • Overseeing and ensuring all regulatory reporting is completed to a highly professional standard and on time.
  • Advise relevant staff on the implication of new and updated regulations and oversee the gap analysis and action plan required, including updating the AIFM’s risk maps where required.
  • Liaise with the internal auditor, overseeing audits and coordinating responses to audit points.
  • Provide training and coaching on compliance and internal control to employees.
  • As a pan-European business, work with, and share best practices with, the other Country Compliance Officers.

 

Marketing Oversight

  • Work closely with LaSalle’s Investor Relations team managed out of Paris (together with some team members based in Munich) with respect to products which are proposed to be marketed in Europe.
  • Work with LaSalle’s Global Fund’s team managed out of London with respect to new product development and marketing arrangements which are proposed to be marketed in Europe.
  • Approve marketing materials (from a compliance perspective) prepared by the above teams, plus the business for use in Europe.

 

Outsourcing controlling

  • Implement and administer the compliance program for oversight of AIFM delegates and other service providers (depositaries, property managers, etc.).

 

AML/KYC Framework

  • Maintain, oversee and sign-off KYC and client categorisation checks.
  • Maintain the KYC framework for counterparties.
  • Oversee and prepare relevant analysis and reports on AML issues.

 

Business support 

  • Respond to compliance questions included in invitations to tenders received from potential clients.
  • Support new business initiatives and products (both with respect to LaSalle Paris products and also products of other LaSalle offices that might be marketed in France).
  • Support new business and real estate transactions by reviewing and approving KYC, due diligence in respect of new clients and deal counterparties.

 

Required Qualifications, experience and attributes:

  • Degree level education.
  • Experience in investment management industry (in particular, a knowledge and understanding of investment structures, internal governance, best practices, and compliance monitoring experience).
  • Good knowledge and understanding of AMF, AIFMD and MiFID investment management rules.
  • Minimum 2 years’ experience in a similar function.
  • Confident self-starter, commercial mindset, proactive and engaged in compliance matters.
  • Solution focused with a strong “see it / fix it” approach and mentality to compliance, able to implement corrective measures and improvements with respect to identified problems.
  • Confidence with technological change and pro-active with ideas to aid efficiency and minimize complexity.
  • Able to build good working relationships with colleagues at all levels across the European business.
  • Able to identify issues and raise issues them with the business and the management in clear and persuasive manner. Being able to find the correct balance in communication between being diplomatic and protecting the independence of the compliance function.
  • Good communication and interpersonal skills
  • Confident communicating in English
  • Able to travel periodically to other LaSalle offices in Europe.

 

LaSalle is an Equal Opportunity Employer and encourages applications from all sections of the community