Country-Specific Info

Office Administrator (Sydney) - 12 month contract

Duties & Responsibilities

  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Manage agendas, travel arrangements (flights, hotels, car hires) and meeting appointments
  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Managing the meeting rooms - ensure the rooms are set up appropriately, offer tea/coffee/water to clients & associates, ordering catering for meetings and trainings
  • Track stocks of office supplies and place orders when necessary
  • Assist colleagues whenever necessary
  • Help to coordinate meetings and monitor meeting room bookings; greeting of clients coming for meetings
  • Process employees' expenses for Sydney office
  • Report any facility issues to building management through their online system
  • Manage the newspaper subscriptions for the office – online and hardcopy
  • Managing Post - local and overseas courier, hand delivery, normal post


Position Requirements

  • High school / Diploma certificate with formal secretarial training with minimum 4 years’ of relevant experience gained from sizable organisation
  • Excellent communication skills in both written and spoken
  • Proficiency in MS Word, Excel, PowerPoint, English & Chinese Word Processing
  • Cheerful, willing to learn, well-organized, detail-minded, self-motivated and able to work independently
  • A team player with strong communication and interpersonal skill, highly supportive, efficient with good organization skills
  • Ability to think “on your feet” and responds well under pressure
  • Welcomes change – creates a positive environment to change

Apply Now

Job Title: Office Administrator

Location: Sydney, Australia

Department: Acquisitions

Employment Type: Full time, 12 month contract

Reporting to: Regional Director - Acquisitions, Australia

To apply for this position, please send your detailed resume to: